As of Monday, Sept. 24, 2012, the Office of the Westchester County Clerk accepts all land records documents electronically. Documents can be submitted directly to our office by using the PREP System or via the portal of key national electronic recording facilitators. Get ready for eRecording by taking the following steps:

Get ready to scan
You will need to be able to scan your land records to create either a PDF or TIF file. The scanned image of your submission must be clear and legible. You may wish to purchase or update a scanner to support you when you start electronically recording.

Complete and submit a Registered Submitter Agreement
New York State standards require each submitter to register with each separate recording office in order to participate in electronic recording. To eRecord in Westchester County, please complete the Westchester County Registered Submitter Agreement and submit it as indicated in the instructions. It will take approximately one week to process your application, after which your PREP User ID will be enabled so that you can upload images of your submissions through the PREP System.

Set up a pre-authorized debit account
Electronic delivery requires electronic payment. Westchester County will require customers wishing to deliver documents electronically to pay via pre-authorized debit account. If you do not have a pre-authorized debit account, apply now as these accounts take approximately a week to establish and test. In addition, you can begin to use your pre-authorized debit account to pay for hard copy submissions so that you can become familiar with this payment process.

Requirements for electronic submission
Pursuant to 9 NYCRR §540.7(i)(4) of the standards and paragraph 8 of the Westchester County Registered Submitter Agreement, requirements for electronic submission are being posted to our website. View our current list of Documents Accepted, our Indexing Requirements, and Image Specifications, File Format Specifications and Security Requirements.

Review the eRecording standards
As of Wednesday, Sept.19, 2012, the standards governing electronic recording have been enacted and published in the State Register. The standards can be found at the New York State Office for Technology, which served as facilitator during the standards-setting process.

Check back for updates
Updates and key information will be posted on this webpage so please check back periodically.

Drop Box Service

The Westchester County Clerk’s Office maintains a Dropbox for the delivery of hardcopy documents to the Clerk’s Office, which is checked several times throughout the business day. It is located in the lobby of the Courthouse at 111 Dr. Martin Luther King Jr. Boulevard in White Plains.

The Land Records Division of the Office of the Westchester County Clerk records all documents pertaining to real property transactions occurring in the County of Westchester. The Land Records Division also processes New York State Mortgage Tax, New York State Transfer Gains Tax, Federal Tax liens and is home to our Map Division.

Read below to learn about the services of our Land Records Division, and click the links for additional information about each of the services.

  • Search Property Records
    The Office of the Westchester County Clerk is home to millions of land and legal records, many of which can be accessed online from your home or office. You may view land records including deeds going back to 1680 and mortgages recorded as far back as 1950.
  • Electronic Recording
    The Office of the Westchester County Clerk accepts all land records documents electronically. Documents can be submitted directly to our office by using the PREP System or via the portal of key national electronic recording facilitators.
  • Record a Deed
    Deeds should be recorded in the Office of the County Clerk of the county in which the real property being transferred is located. When recording a deed, it is your responsibility to take the proper steps to ensure that the document meets all of the legal requirements for recording.
  • Record a Mortgage
    Mortgages should be recorded in the Office of the County Clerk of the county in which the real property being mortgaged is located. When recording a mortgage, it is your lender's responsibility to take the proper steps to ensure that the document meets all of the legal requirements for recording.
  • Land Records Fees
    We offer multiple methods to pay the fees and taxes due upon recording, including check, money order, credit card (fees only) or ACH direct payments.
  • Mortgage Satisfactions
    Satisfactions of Mortgage should be recorded in the Office of the County Clerk of the county in which the mortgage has been recorded.  When recording a Satisfaction/Discharge/ Release of Mortgage, it is the responsibility of the last holder of the mortgage on record to execute a Satisfaction/Discharge/Release of Mortgage document and to ensure that the document meets all of the legal requirements for recording.
  • Filed Maps
    Subdivision maps are filed in the Office of the County Clerk.
  • Certified Copies
    The Office of the Westchester County Clerk returns original documents once they have been recorded, scanned and digitally archived by our office. If you cannot locate your original document, our office can provide you with a certified copy which has the same validity as your original document.
  • Land Records Forms
    Documents submitted to our office for recording must have cover pages created using the Westchester County Clerk's Property Records Electronic Portal (PREP) System. In addition, New York State Department of Taxation and Finance Combined Real Estate Transfer Tax Returns (TP-584s) and/or Real Property Transfer Reports (RP-5217s) must be created using PREP.
  • Land Records Resources
  • Sales Prices
    We do not keep a listing of the amounts paid for properties. However, that information can often be determined by reviewing the deed for a property.
  • Property Surveys
    Surveys are not usually filed in the Office of the Westchester County Clerk. While it is possible that a survey could have been recorded in our office, we recommend that you begin your search by checking with the local building department in the municipality in which the property is located.
  • Local Clerks
    Phone numbers for City, Town and Village Clerks in Westchester County.
  • Local Assessors
    Links and phone numbers for the Municipal Tax Assessors in Westchester County.

We do not keep a listing of the amounts paid for properties. However, that information can often be determined by reviewing the deed for a property. If you come into our office, our staff can help you locate an image of a deed or you can search our records online. Once you have that image, you can locate the transfer tax paid and use the following formula to calculate the approximate purchase price:

For purchases before May of 1983: Divide the transfer tax by .0011.

For purchases after May 1, 1983: Divide the transfer tax by .004.

For example, if a property was sold in 1995 and transfer taxes of $1,500 were paid, you would divide $1,500 by .004 to learn that the property was sold for approximately $375,000.

Documents submitted to our office for recording must have cover pages created using the Westchester County Clerk's Property Records Electronic Portal (PREP) System. In addition, New York State Department of Taxation and Finance Combined Real Estate Transfer Tax Returns (TP584s) and/or Real Property Transfer Reports (RP-5217s) must be created using this system.

We hope the following downloadable forms will be of assistance to you:

Authorization for Direct Payment (ACH)

Individuals or Organizations who frequently submit documents may establish an ACH Debit Account with the County Clerk. Requestors may specify any bank account they hold, at any participating Federal Reserve Bank, to be used as an ACH debit account for the payment of fees and/or taxes. Learn more

Affidavit of exemption under section 253(1-a) for federal credit union or natural person
If you are seeking an exemption from additional mortgage tax, you must submit an Affidavit of Exemption when the mortgage is presented for recording.

Affidavit 253(1-a) for Federal Credit Union
Affidavit 253(1-a) for Natural Person

Certificate of Conformity Pursuant to Section 299-A
This form must accompany documents presented for recording which were signed and notarized outside of New York State.

Disclosure Addendum for TP-584 for LLCs

New York State Uniform Acknowledgement

Redaction Request Form

Requirements for Affidavits Under Section 255