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UCC E-Filing Is Now Part of the PREP System

The Office of the Westchester County Clerk is pleased to announce changes to our Property Records Electronic Portal (PREP) system to accommodate the electronic filing of Uniform Commercial Code Financing Statements (UCC’s).  All the functionality of our previous stand-alone UCC E-Filing system is now available in the PREP system, with the added document tracking and other functions available in PREP.  If you already use the PREP system to record other land records, you will find that e-filing of UCC’s is as easy as any other document. If you haven’t used the PREP system, you will find that it is very straightforward and easy to learn.

 Some advantages of e-filing UCC’s in PREP include:

  • Enter your submitter contact information only once when you set up your account and not with each filing
  • Track and view your document after submission
  • Submit as many UCC’s and UCC3’s as you like in a single transaction
  • Utilize the simplified payment process
  • Note the uniformity with existing land records e-recording through PREP
  • Choose whether to scan your UCC and upload it, or fill in the UCC in the PREP System, eliminating paper completely

You will need to create a PREP account, if you have not done so previously for the recording of other land records.  Anyone who has created a PREP account can E-File UCC’s in PREP.  E-Filing of UCC’s is automatically enabled for all PREP users.  When creating a package, if the user selects a UCC document type, the system will ask whether the user intends to Upload or E-File their documents.  If the user clicks Yes, there will be a link available on the Parties Tab which will allow the user to fill in the UCC online, or else the user can choose to scan the document and upload it at the end. For more information on E-Filing UCC’s, please review our UCC Specific Prep Manual.  For more information on E-Recording other land records, please review our page on E-Recording. If you have any remaining questions, please contact the PREP Help Line at (914)995-3111 or the Land Records UCC Department at (914) 995-3098 or email This email address is being protected from spambots. You need JavaScript enabled to view it. .

Pistol Permit Opt-Out Update

The NYSAFE Act, signed into law in January, provided a process for pistol licensees to shield their names and addresses from public disclosure.   The law allows a pistol licensee, or an applicant for a pistol license, to “opt-out” by completing a NYS Firearms License Request for Public Records Exemption form.   Once this request is approved, the name and address of the pistol licensee will not be released in response to a FOIL (Freedom of Information Law) request.

“A tremendous number of pistol permit licensees have availed themselves of NYSAFE Act provisions and requested that their name not be released in response to a FOIL request,” shared Westchester County Clerk Timothy C. Idoni, whose office mailed the form to all active pistol license holders in Westchester County.  “I have heard from a few residents who indicated they ‘missed the deadline’ for seeking an exception, so I want to be sure pistol licensees have the facts,” offered Idoni.  

The NYSAFE Act temporarily froze release of pistol permit licensee information in response to FOIL requests until mid-May to allow for the collection and processing of opt-out forms.  A request for an exception from disclosure can be submitted at any time and will be promptly processed upon receipt.  The opt-out forms are available at the Licensing Division of the Office of the Westchester County Clerk, located at 110 Dr. Martin Luther King Jr. Boulevard, White Plains and can also be downloaded here.

Calendar of Events

April 22, 2014

NYSCEF Training Class
9- 11 a.m.
Pre-Register here

April 23, 2014

Naturalization Ceremony
2 p.m.
Daronco Courthouse, White Plains

More Events