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Frequently Asked Questions

We hope that many of your questions can be answered by reviewing this section of our website.  However, if you have a question that our website has not answered, please do not hesitate to call our office at (914)995-3080 or Ask A Question online.

Q: Where is the Office of the Westchester County Clerk located?

Q: When is the Office of the Westchester County Clerk open?

Q: What records from your office are available online?

Q: How can I apply for a United States Passport?

Q: How can I apply for a pistol permit?

Q: How can I obtain a copy of my divorce decree?

Q: How can I obtain a copy of my criminal disposition?

Q: How can I obtain a copy of my deed or other land record?

Q: How can I learn how much a property in Westchester was sold for?

Q: Can I get a birth or death certificate from the County Clerk?

Q: Can I get a marriage certificate from the County Clerk?

Q: Where do I send my Notary Renewal form?

Q: How do I get a notary authenticated and then an apostille?

Q: How can the Westchester County Clerk’s Office help me in setting up my new business?


Q: Where is the Office of the Westchester County Clerk located? Top

A: The Office of the Westchester County Clerk is located in downtown White Plains between the Richard J. Daronco Courthouse and the Michaelian County Office building and across the street from the Galleria Mall. In order to visit our office, you must enter through the courthouse, located at 111 Dr. Martin Luther King Jr. Blvd., pass through security and then proceed to the third floor where signs will direct you to our office.

By Train: Take Metro-North Railroad's Harlem Line to White Plains. The White Plains train station is within a half mile walk of our office. Follow Main Street two blocks, then take a right on Dr. Martin Luther King Jr. Blvd. (formerly Grove Street). After crossing Martine Avenue, you will see the entrance to the Richard J. Daronco Courthouse on your right.  For Metro-North Schedules, visit the MTA Metro-North Railroad website or call (800) METRO-INFO.

By Bus: Over thirty-five communities are linked to downtown White Plains by direct bus services or with bus routing requiring one transfer. For detailed information visit the Westchester County Bee-Line Bus website or call the Information Center at (914) 813-7777.

By AutomobileGet personalized directions from Google Maps.

Parking:  There is metered parking along Martin Luther King Jr. Blvd., however, if you are unable to find a parking spot along the street, you can turn left onto Martine Avenue for garage parking on either side of the street.  On the left you will see an entrance for parking below the White Plains Public Library and on the right you will see an entrance for parking at the Galleria Mall.  Spaces in these parking lots are metered and require quarters.


Q: When is the Office of the Westchester County Clerk open? Top

A: The Office of the Westchester County Clerk is open Monday through Friday from 8 a.m. until 5 p.m. except on legal holidays.  In 2017, the Westchester County Clerk’s Office will be closed on the following weekdays in observance of holidays:  January 2nd, January 16th, February 20th, May 29th, July 4th, September 4th, October 9th, November 7th, November 10th, November 23rd and 24th and December 25th.  Please note that while our office will be open until 5 p.m., files you are reviewing must be returned by 4:45 p.m. If applying for a U.S. Passport, applicants must arrive at our office by 4:30 p.m.  Please plan accordingly.


Q: What records from your office are available online? Top

A: The Westchester County Clerk’s Office is committed to helping you find the records you need by allowing you to conduct certain Records Searches quickly and easily from your personal computer. Be sure that your mortgage satisfaction has been filed.  Learn what papers have been filed in a particular lawsuit.  All of these searches and more can be conducted from the comfort of your home or office.  Visit Westchester Records Online  for more information.


Q: How can I apply for a United States Passport? Top

A: The U.S. Department of State is currently taking up to six weeks to process the passport applications we deliver to them, so please do not delay in applying for your U.S. Passport. In order to apply for a U.S. Passport in the Westchester County Clerk's Office you must fill out a Form DS-11 application, provide proof of  U.S. citizenship (such as an original or certified copy of your birth certificate), proof of identity (such as a valid driver’s license), two passport photos which can be taken in our office and pay the applicable fees.  All children, including newborn infants, must have their own passport. In addition to complying with the general requirements for applying for a passport please note there are additional requirements for children applying for a U.S. passport. Please do not hesitate to contact our passport staff at
  or (914)995-3086/3088 if you have any questions or concerns.


Q: How can I apply for a pistol permit? Top

A: The Westchester County Pistol Permit Application and the Pistol License Safety & Information Handbook can be downloaded from our website.  Please note: In the application instruction package, the 3 x PPB3/PPB3A – State of New York Pistol / Revolver License Application forms (which has the fingerprint form on the back) MUST be printed double-sided. The FORMS WILL NOT BE ACCEPTED if they are printed on separate pages. If you have any questions regarding the application, please call the Public Safety Pistol License unit at (914) 995-2709. The restriction attachment forms are listed under the OTHER FORMS section below. Once you complete your pistol license application and complied with all the Pistol License Application Instructions, you MUST make an appointment with the Westchester County Department of Public Safety, Pistol License Unit by calling (914)995-2709 to be fingerprinted.


Q: How can I obtain a copy of my divorce decree? Top

A: In order to obtain a copy of a divorce decree, you may come in person to the Office of the Westchester County Clerk, Legal Division with proper identification such as a valid driver's license or passport. You must be a party to the action or the attorney of record in order to access a divorce file. If you are not a party or the attorney of record, you must obtain a notarized release from one of the parties to the action. The fee for a certified copy of the divorce decree is $1.25 per page with a minimum fee of $5.00, and a maximum fee of $40.00. This can be paid in cash, by check or money order, or by American Express, Discover, MasterCard or Visa.  If you wish to mail your request, please enclose a check payable to the "Westchester County Clerk"  and indicate “Not to exceed $40.00” under the line that you leave blank for the amount in words.  If you do not know the Index Number of the case, there will be an additional $5.00 fee incorporated for the search.  We do not accept cash or credit card payments by mail. Your request should be in the form of a letter which has your signature notarized and includes the names of both parties and the approximate date of divorce. Please include a self-addressed, stamped envelope with your request. Our office will mail the documents that you requested as well as a receipt for the certification and copying charge.

Any further questions regarding divorce decrees can be answered by the Westchester County Clerk's Legal Division at   or (914) 995-3070.


Q: How can I obtain a copy of my criminal disposition? Top

A: Our office maintains records of felony convictions that took place in Westchester County. If the record you are looking for is a misdemeanor or violation (unless a lesser included charge or reduced plea for a felony charge), please contact the local municipality where that conviction took place.  If you wish to obtain a record or conduct a criminal records search through this office, you may come into the Westchester County Clerk’s Office personally or submit a request through the mail. Through the mail, please provide the defendant name and approximate date the action may have taken place. The fee for a certified copy of the disposition is $5.00.  If you wish to mail your request, please enclose a check or money order payable to the "Westchester County Clerk". If you do not know the Indictment Number of the case, there will be a $5.00 additional fee incorporated for the search. 

Please note that criminal records sealed by the New York State Criminal Procedure Law and the Civil Rights Law may only accessible to a party to the action, attorney of record, a person with a signed and notarized letter of release from a party to the action, or pursuant to court order, depending on the statute which restricts the records.

You may also contact the New York State Division of Criminal Justice Services for a criminal history record.

Also, the link for the New York State Criminal Justice needs to be updated. Here is the correct one:http://www.criminaljustice.ny.gov/ojis/recordreview.htm

Any further questions regarding criminal dispositions can be answered by the Westchester County Clerk's Legal Division at or (914) 995-3070.


Q: How can I obtain a copy of my deed or other land record? Top

A: To search for a land document, visit Westchester Records Online to determine whether the document you are searching for is recorded in the Office of the Westchester County Clerk.  If the document is recorded in our office and you wish to obtain a copy of it, you can pay a daily user fee to view it online, visit our office, or request a copy of the document  by mail.

Visiting Our Office:  You are encouraged to come to our office and use the free public viewing terminals to see if the land document you are searching for is recorded in our office and also to view the actual document image. Our office is located at 110 Dr. Martin Luther King, Jr. Blvd., Room 345 in White Plains and can be reached by entering through the Richard J. Daronco Courthouse entrance. Our office is open Monday through Friday, excluding legal holidays, from 8 a.m. until 5 p.m.

Requesting a Land Document by Mail:  To request a land document, please send a letter which contains as much of the following information as possible: the name of the document you are searching for such as "a deed", the name of the owner, the property address including the village, town or city, the approximate date of the transaction, and the liber and page number or the control number, if known. Please include a check payable to "Westchester County Clerk" in the amount of $5.00 for each item requested plus a copy fee of $1.30 for up to two pages plus an additional 65 cents for each additional page. Cash is not accepted and all fees must be included with your written request. Please also include a self-addressed stamped envelope in which your document will be returned. If you are unsure of the fee, please note the amount not to be exceeded on the check and a staff member will fill in the appropriate amount for you.


Q: How can I learn how much a property in Westchester was sold for? Top

A: We do not keep a record of the amounts paid for properties. However, that information can often be determined by reviewing the deed for a property. If you come into our office, our staff can help you locate an image of a deed. Once you have that image, you can locate the transfer tax paid and use the following formula to calculate the approximate purchase price: For purchases before May of 1983: Divide the transfer tax by .0011. For purchases after May 1, 1983: Divide the transfer tax by .004. For example, if a property was sold in 1995 and transfer taxes of $1,500 were paid, you would divide $1,500 by .004 to learn that the property was sold for approximately $375,000.


Q: Can I get a birth or death certificate from the County Clerk? Top

A: The Office of the Westchester County Clerk does not issue or record birth and death certificates.  In Westchester County, these records can be obtained from the local clerk in the village, town or city in which the event being documented, birth or death, took place.  For the telephone numbers of local clerks throughout Westchester County, please review our List of Phone Numbers for City, Town and Village Clerks.


Q: Can I get a marriage certificate from the County Clerk? Top

A: The Office of the Westchester County Clerk does not issue or record marriage certificates.  In Westchester County, marriage records for marriages which took place between 1908 and 1936 can be obtained from the Westchester County Archives.   Other marriage records must be obtained from the local clerk in the village, town or city in which the marriage took place.   For the telephone numbers of local clerks throughout Westchester County, please review our List of Phone Numbers for City, Town and Village Clerks.


Q: Where do I send my Notary Renewal form? Top

A: You should send your notary renewal form to The Office of the Westchester County Clerk, 110 Dr. Martin Luther King Jr. Blvd., Attn: Notary Dept., Room 330, White Plains, NY 10601.  If you have lost or misplaced your Notary Renewal Form, please contact our Notary Department at or (914) 995-3071 and we can arrange to have an emergency renewal form sent to you.


Q: How do I get a notary authenticated and then an apostille? Top

A: If you need an authentication of a notary public who is qualified in Westchester County, you must bring in the document with the original notary stamp and signature on it (copies cannot be authenticated). The fee for each authentication is $3.00 and should be made payable to the "Westchester County Clerk". If you are submitting the document by mail, send it to The Office of the Westchester County Clerk, 110 Dr. Martin Luther King Jr. Blvd., Attn: Notary Dept., Room 330, White Plains, NY 10601. Please be sure to include a self-addressed stamped envelope. Please be advised that under New York State law, records to verify notary qualification are kept for only 7 years by both the State and our office. A document bearing an acknowledgement older than seven years cannot be authenticated. If, in addition to the County Clerk's authentication, you need an apostille, you must contact the Department of State for information. The Department of State is located at 41 State Street, Albany, NY 12231 and can be reached by telephone at (518)474-4770. In addition, the Department of State has a New York City office located at 123 William Street, 19th Floor and can be reached by telephone at (212)417-5747.


Q: How can the Westchester County Clerk’s Office help me in setting up my new business? Top

A: Pursuant to Section 130 of the New York State General Business Law, if you are conducting any business in the County of Westchester under a name other than your own, and are not a corporation, limited partnership or limited liability company, you must file a Business Certificate indicating your Westchester County address in our office.

Your Business Name:  Prior to filing your original Business Certificate, you are encouraged to visit Westchester Records Online to search business names to be sure that the name you wish to do business under is not already in use. To get started, choose "Legal Records" and then choose the "Business Records" tab.  You can also visit our office to conduct this search. Remember that if you are a sole proprietorship, you are not able to use designations such as "and Company" or "Association" in the name of your business. In addition, you are not allowed to use words which would imply the surname of another in your business name.

Filing Your Certificate:  Once you have determined that your desired business name is available, sole proprietors should submit an original and two copies of a notarized Business Certificate along with $35.00 ($25.00 filing fee + $10.00 for two certified copies) cash, certified check or money order payable to "Westchester County Clerk". Personal checks are not accepted. Partners should submit an original and three copies of the notarized Business Certificate for Partners along with $35.00 ($25.00 filing fee + $10.00 for two certified copies) cash, certified check or money order payable to "Westchester County Clerk". You can submit these forms in person or by mail. When submitting your forms by mail, please provide a self-addressed stamped envelope and do not send cash. Our office is located at 110 Dr. Martin Luther King, Jr. Blvd., Room 330, White Plains, NY 10601 and can be reached by entering through the Richard J. Daronco Courthouse entrance. The office is open Monday through Friday, excluding legal holidays, from 8 a.m. until 5 p.m.

Corporations, Limited Partnerships and Limited Liability Companies:  If you wish to set up your business as a corporation, limited partnership, or limited liability company, you should visit the New York State Department of State, Division of Corporations website for more information.

Calendar of Events

Tuesday, April 25

Mobile Passport Outreach
Pelham 10am - 2pm
Pelham Town Hall
34 5th Avenue
Pelham, NY 10803


Wednesday, May 3

Naturalization Ceremony
2pm Daronco Courthouse
111 Dr. Martin Luther King Blvd
White Plains, NY 10601


Monday, May 8

Mobile Passport Outreach
Briarcliff Manor 11am - 2pm
Briarcliff Manor Village Hall
1111 Pleasantville Road
Briarcliff Manor, NY 10510


 

Full Calendar of Events

Visiting Our Office?

To visit our office, enter through the Richard J. Daronco Courthouse located at 111 Dr. Martin Luther King, Jr. Blvd. in White Plains. Our office is open Monday through Friday from 8 a.m. until 5 p.m., excluding official holidays.